Flash Memory Summit
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Keynote Speakers’ Frequently Asked Questions

PLANNING YOUR PRESENTATION

  • What should the technical level of the talk be?
  • Flash Memory Summit audiences are looking for highly technical talks. The typical audience makeup is 40% engineers, 20% managers, 20% marketing/sales professionals, and 20% other.
    Also, the topic should be of importance to the attendees and provide practical content. It should avoid overt commercialism.
  • How much time do we have?
  • Your talk is scheduled for 30 minutes, which includes time for questions and answers.

ADMINISTRATIVE INFORMATION

  • How will the registration and badges be taken care of?
  • Keynote speakers are registered automatically and their badges can be picked up in the registration area.
    Additional executives and assistants can register online prior to the conference at no cost as Exhibit/Open Sessions Only: https://www.expotracshows.com/flash-memory/2016/
    Last-minute additions should provide identification (such as a business card) at the registration desk to get a badge.
  • We have some VIPs coming. Can you reserve seats for them?
  • Yes, let the Roberta Ryan, the Keynote Speaker Coordinator know at least a week ahead of time how many seats you would like reserved and we will have Reserved signs with your company name on those seats.
    Roberta can be reached at either Roberta@ConfrenceConcepts.com or one of her two Flash Memory Summit 2017 Keynote Speaker numbers: 707-823-4130 (home/office) or 707-592-4952 (cell.)
  • What is the procedure for handling multiple speakers or demonstrations?
  • Let the Roberta know as soon as possible if you will have more than one speaker or are planning something unique so he or she can plan accordingly.

AUDIO-VISUAL INFORMATION

  • What type of audio-visual system will be used?
  • The Flash Memory Summit uses a high-quality sound and visual system assembled and run by top professionals. The microphones are wireless lavaliere. The room will be set with three large screens behind the speaker and one to the right of the stage, making the speaker visible to the audience in that area.
  • We want to bring our own videographer. How do we arrange for that?
  • David Schwaderer is our on-site videographer and will be recording the presentations.
    He would be pleased to coordinate with your crew to ensure a satisfactory outcome for your videographer. He can be contacted at either 408-828-2923 or schwaderer_01@comcast.net
  • When will we receive the video you are recording and will there be a cost?
  • There is no cost for the video. David Schwaderer, our videographer, will have it to you within two weeks of the conference. Once the video is ready, he will post it on a private YouTube channel for you to review and approve.
    If you would like it sooner, let him know and he will do what he can to accommodate your request. Dave can be contacted at either 408-828-2923 or schwaderer_01@comcast.net

YOUR SLIDE PRESENTATION

  • What format should the slide show be in?
  • We request that slide shows are PowerPoint 16:9 format. You may download templates at:
    http://www.flashmemorysummit.com/English/For_Speakers/Presentation_Templates.html
  • Where should we send the slide presentation?
  • Send your file to the Roberta at Roberta@ConferenceConcepts.com, the Keynote Speaker Coordinator, at least one week before the show. Also, please have your speaker bring a copy with them on a flash drive.
  • Are there facilities for showing a video?
  • The audio-visual equipment can handle a video within your slide presentation.
  • Will the slide presentation be posted online?
  • Yes, but only with your written permission. Slide presentations will be posted on the Proceedings page of our website. Previous years may be viewed at this link:
    https://www.flashmemorysummit.com/English/Conference/Proceedings_Chrono.html

PRE-TALK PREPARATION

  • Will we have time to practice the talk prior to the presentation?
  • Practice times are available and will be scheduled with the Keynote Speaker Coordinator.
  • What dress code do you recommend?
  • We recommend West Coast casual—a casual professional look that may or may not include a tie and sport coat.
  • Who will be introducing the speaker?
  • We have selected a number of prominent members of our community to be our introducers. Your introducer will contact you before the talk to become more familiar with the speaker and topic.

PUBLIC RELATIONS

  • What kind of PR will you be providing and how do we connect our people with your people?
  • Ana Perez handles all public relations for FMS. Please contact her at ana@flashmemorysummit.com.
  • Is there a facility for holding a press conference after the presentation?
  • Ana Perez can assist you with an on-site press conference as well as one-on-one meetings with our media attendees. Please contact her at ana@flashmemorysummit.com for scheduling.

THE DAY OF THE PRESENTATION

  • How soon before the talk's start time should the speaker arrive backstage to be get their microphone set up?
  • We request they arrive 20 to 30 minutes prior to their start time and check in with the Keynote Speaker Coordinator.
  • How do we find the room at the conference center?
  • The Keynote Talks will be held in the Mission Ballroom. This link is to the PDF of the conference center floor plan:
    https://www.flashmemorysummit.com/English/Collaterals/Documents/SCC_Floor_Plan.pdf
  • What if there is an emergency and we need to contact someone on the day of the talk?
  • Our Keynote Speaker Coordinator will contact you with his or her cell number. In the case of a last-minute emergency, please use only that number. Do not use email or try to contact other people since they generally will be busy during the show and will be slow to respond.
  • What is the parking situation, and will you provide VIP parking?
  • We will not have reserved spaces, but the Santa Clara Hyatt Regency Hotel has valet parking and their entrance is just a few hundred yards from the ballroom. (When you enter the hotel, turn right and keep walking straight ahead.)
    Also, the conference center has an area out front that is about 50 feet from the ballroom that is an easy drop-off point.
    The conference center also has a large parking structure, but if your speaker will be using it we recommend they plan for an extra 30 minutes because it can be very busy.
  • How many do you anticipate will attend the talk?
  • Attendance at Keynote Talks in recent years has ranged from 1,000 to 2,000 people.
    Within two weeks of the show we will send you a Final Arrangements Notice that will include the estimated number of attendees for your company’s talk.

POST-TALK INFORMATION

  • Will there be any type of evaluation or scoring of the presentations?
  • Yes, within a couple weeks of the conference we will send you a summary of the evaluations.
  • When will we receive the video you are recording and will there be a cost?
  • There is no cost for the video.
    David Schwaderer, our videographer, will have the video to you within two weeks of the conference. It will be a 720p HD video that embeds and, when reasonably feasible, synchronizes with your speaker’s keynote slides if David has a copy of the slide set (recommended). Once your video is ready, and only with your written permission, David will post it on a private, unlisted YouTube channel for you to review and approve.
  • Where will it be posted?
  • Once approved, David will erase the review YouTube video, transfer it to you via DropBox.com, and, only with your written permission, upload it to our FMS Vimeo channel.
    To view last year’s authorized videos, click here:
    https://vimeo.com/channels/flashmemorysummit
    If you would like the video sooner, please let David know and he will do what he can to accommodate your request. David can be contacted at either 408-828-2923 or schwaderer_01@comcast.net.